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Request for Proposals: Inspection Services

The City of St. Francis is entertaining proposals from qualified individuals or firms to provide building inspection services for the City of St. Francis, Wisconsin (hereafter referred to as “City”). We are providing the following information to assist you with your quotation proposal.


The City is located in Milwaukee County with a population of 9,466 per the Wisconsin Department of Administration. The 2017 assessed valuation was $573,135,800. The City experienced 1% net new construction growth in 2016. 575 total permits were issued in 2017 (201 General, 163 Electrical, 125 Plumbing and 86 HVAC). Approved construction to commence in 2018 includes construction of 131,000 sq. ft. convent and senior living facility under the Sisters of St. Francis of Assisi – Campus Plan located at 3221 S. Lake Drive and 221 residential apartments located within 13 buildings owned by Bear Development, LLC located at 4000 S. Lake Drive.


Interested parties shall submit a proposal to perform all customary Building Inspector duties including, but not limited to:

 1) For all construction within the City, issue all necessary and required building (commercial, residential and UDC), electrical, plumbing, HVAC and razing permits, and conduct all necessary inspections and reporting in accordance with Wisconsin Law and City Code of Ordinances.

 2) Provide basic architectural and building material evaluation when reviewing application for a building permit subject to approval by City and ensure that all State and County permit requirements are satisfied.

 3) Establish and maintain regular office hours as approved by the City Administrator to meet with the public and arrange appointments at the City Civic Center. Maintain availability during non-office hours by phone and e-mail. Answering all messages of contact within 24 hours.

 4) Arrange inspection appointments for building, electrical, plumbing and HVAC. Create and maintain records of inspections by date and findings of inspections in an electronic format as approved by the City.

 5) Provide inspections for issuance of occupancy permits to commercial businesses. Maintain
inspections by date and findings of inspections and issuance in electronic format as approved by the City.

6) Submit yearly permit data to the City Assessor as requested for updates to property files

7) Complete inspections of businesses to meet licensing requirements within the City.

8) Provide monthly permit data to the Census Bureau.

9) Cooperate with City Departments in the performance of inspections, reporting and records.

10) Cooperate with the City Code Compliance Officer in performance of inspections, reporting and
records to maintain property maintenance.

11) Cooperate with the City Zoning Administrator in performance of inspections, reporting and

12) Attend meetings with applicants as needed in performance of duties and attend City Planning Commission, Aesthetic Control Board, and Common Council meetings as requested by the City Administrator.

13) Provide consultation with City Staff concerning potential and pending enforcement actions and provide testimony upon request in administrative and/or legal proceedings.


1) Contract term will be a three-year contract for the 2018-2020 inspection years.

2) Contract shall be based on payment of a percentage of permit fees as approved by the Common Council from time to time, with payments being issued of permits issued monthly to be paid monthly as approved by the Common Council.

3) City shall provide a work station or office at the Civic Center to include general office expenses.


1) Proposal shall provide any fixed and variable costs of providing inspection services during the contract period on an annual basis. 

2) All proposals must identify the name of the firm or organization, address and specific assessment service experience in Wisconsin. The proposal shall also include:

    a) Name of Lead or Chief Inspector as the primary point of contact.

    b) Educational background/qualifications of personnel performing services with the City.

    c) Experience conducting municipal inspection services.

    d) Identify experience with commercial, manufacturing and residential inspections.

    e) Demonstrate accuracy of inspection work.

    f) Provide examples of conflict resolution in serving a community.

3) Proposals shall not be larger than 8 ½ inches by 11 inches. Fifteen copies shall be provided.

4) Any contract shall be completed in accordance with the provisions of Wisconsin law and be in full compliance with the rules and regulations promulgated by the State of Wisconsin.

5) References must be provided from municipal clients for which the bidder has provided inspection services within the past three (3) years. All references must be verifiable by contact name, address, e-mail and phone number.

6) Contracts may not be assigned, subcontracted or transferred to another person or firm without the prior written consent of the City.

7) The City reserves the right to accept or reject any proposal received.

8) Any contract provided shall require a certificate of insurance naming the City as an additional insured for the purpose of general and professional liability of service provided.


Proposals must be submitted to the City Clerk by 4:00 p.m. on Monday, February 12, 2018. The Finance Committee shall review all proposals for recommendation to the Common Council on Tuesday, February 20, 2018.

City of St. Francis
Attn: City Clerk Anne Uecker
3400 E. Howard Avenue
St. Francis, WI 53235
Phone 414-481-2300

Printable Version of this RFP are available here.